Reimburse staff who paid by UPI — without the spreadsheet
Your team pays vendors from their own UPI and snaps the bill. OpsPay records exactly what the company owes each person and lets you settle a clean batch in one click. No forms, no WhatsApp archaeology.
No card required · We never hold your funds · Built for India.
The problem
Reimbursements shouldn't run on WhatsApp and memory
When staff front cash for the company, the record lives in chat threads and a finance person's head — until someone's out of pocket and chasing.
- Receipts scattered across WhatsApp, email and pockets — no single tally of what's owed.
- Staff wait weeks to be paid back, and chase finance for their own money.
- Petty-cash spend has no category, project or location — so it can't be reported.
- Settling means a manual spreadsheet reconciliation every month-end.
How OpsPay helps
Out-of-pocket spend, captured and settled
Snap & capture
Pay from PhonePe, GPay or Paytm and share the receipt into OpsPay — merchant, amount, category, invoice and GPS location recorded.
What's owed, per person
Every personal-rail payment lands as money owed to that employee, with a live running total — no spreadsheet to maintain.
Settle a batch in one click
Pick a date range and a set of claims and settle them together — by UPI, bank transfer, or simply on record.
Location & evidence
Each claim carries its receipt, invoice and the location it was captured at, so you review with full context.
Category & project
Reimbursable spend is tagged like any other, so field costs show up in your reports automatically.
Aging & analytics
See the oldest unsettled claims and per-employee spend, with a stale-claim alert so nothing sits forgotten.
How it works
Four steps, zero forms
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1
Staff pay & snap
An employee pays a vendor from their own UPI and captures the receipt in the app.
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2
OpsPay records what's owed
The claim lands as money the company owes that person, with category, invoice and location.
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3
Review the queue
Finance sees every open claim and the total owed, per employee, in one place.
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4
Settle a batch
Pick the claims to settle and clear them together — by UPI, transfer, or on record.
Reimbursement tracking and settlement ship on every plan, with zero payout setup — it's the fastest way for a field team to start.
Questions, answered
How do employees submit a UPI reimbursement?
They pay the vendor from their own UPI app and share the receipt into OpsPay. The merchant, amount, category, invoice and GPS location are captured automatically — no expense form.
Do I need a payout account to reimburse staff?
No. Reimbursement tracking works on every plan with zero payout setup. You can settle by UPI, bank transfer, or simply mark a batch settled on record.
Can I settle only some of an employee's claims?
Yes. Pick a date range and the specific claims to settle and clear them as a batch — you're never forced to settle everything at once.
How is this better than a spreadsheet?
Every claim carries its receipt, invoice, category and location, the total owed is always live per person, and a stale-claim alert flags anything left unsettled — so month-end isn't a reconciliation hunt.
Does OpsPay hold the reimbursement money?
No. On the reimbursement rail the employee pays from their own UPI and you pay them back directly. Money never passes through OpsPay.
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Keep going
Stop chasing receipts on WhatsApp
Capture, track and settle out-of-pocket spend in one place. 30 days free, no card required.
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