Petty cash management for teams that pay on UPI
Replace the petty-cash tin and the month-end spreadsheet. Staff pay field expenses from their own UPI, snap the bill and its GST, and you reimburse in a tap — every rupee categorised, located and audited. We never hold your money.
No card required · We never hold your funds · Built for India.
The problem
The petty-cash tin leaks, and no one can say where
Field teams spend small amounts constantly — fuel, supplies, a quick repair. Cash floats vanish into receipts no one keeps and a spreadsheet nobody trusts.
- A cash float that's never quite reconciled, topped up by guesswork.
- Bills lost or faded — no category, no project, no GST, no proof.
- Staff out of pocket, chasing finance to be paid back.
- Month-end spent rebuilding the petty-cash sheet from WhatsApp.
How OpsPay helps
Petty cash, captured and reconciled
Pay from your own UPI
No float to hand out. Staff pay the shop from PhonePe, GPay or Paytm and capture the spend — by deep link, by sharing the receipt, or a quick manual entry.
Evidence on every rupee
Merchant, amount, the UPI reference, the bill, photos and the GPS location — the full proof behind each small spend, not a faded slip.
Categories & projects
Tag each spend to a category and a project — a site, a vehicle, an event — so petty cash finally shows up in your reports.
Owed-to-you, tracked
Each spend becomes a tracked reimbursement with a live total of what the company owes each person — no tin, no IOUs.
Reimburse in one tap
A manager reviews the claim, approves or rejects with a reason, and the reimbursement is recorded in one step — by transfer, payroll or on record.
GST captured too
Attach the supplier's GST invoice and the recoverable input tax credit lands in the ITC register — even the small bills stop leaking credit.
How it works
From a cash spend to a reconciled record
-
1
Pay & snap
A team member pays the shop from their own UPI and captures or shares the receipt.
-
2
Capture the detail
Category, project, GPS location and the GST invoice are recorded against the spend.
-
3
Review & approve
A manager reviews it in a comment thread and approves or rejects — rejected claims are resubmitted.
-
4
Reimbursed & recorded
Approving reimburses in one step; the petty-cash ledger and ITC register update automatically.
Petty-cash capture, reimbursement and GST all ship on the single plan — no float, no payout account, no setup.
Questions, answered
How is this better than a cash float?
There's no float to issue, count or top up. Staff pay from their own UPI and you reimburse them — every spend has a bill, a category, a location and a GST record, and the total owed is always live.
Do I need a payout account or corporate cards?
No. Petty-cash capture and reimbursement work on the single plan with zero setup. Settle by bank transfer, payroll, or simply mark it reimbursed on record.
Can I track petty cash per site or project?
Yes. Every spend is tagged to a category and a project — a site, a vehicle, an event — so you can see and report petty cash by whichever cut you need.
Does OpsPay hold the money?
No. The employee pays from their own UPI and you reimburse them directly — money never passes through OpsPay.
Can I claim GST on petty-cash spend?
Yes. Attach the supplier's GST invoice to a spend and the recoverable input tax credit is captured in the ITC register, ready to export for your return.
Explore more
Keep going
Retire the petty-cash tin
Capture, reimburse and reconcile every small UPI spend in one place. 30 days free, no card required.
Start your 30-day free trial